{"id":3937,"date":"2018-03-06T11:48:09","date_gmt":"2018-03-06T11:48:09","guid":{"rendered":"https:\/\/www.roadxs.com\/?p=3937"},"modified":"2024-04-16T21:20:29","modified_gmt":"2024-04-16T20:20:29","slug":"volunteer-driver-mileage-allowances","status":"publish","type":"post","link":"https:\/\/www.roadxs.com\/transport\/community-transport\/volunteer-driver-mileage-allowances\/","title":{"rendered":"Volunteer Driver Mileage Allowances"},"content":{"rendered":"<p>Volunteer drivers are the backbone of any community car scheme.\u00a0 If a volunteer enjoys driving, then the opportunities are plentiful and their services are high in demand.<\/p>\n<p>Volunteer drivers assist getting people to hospital, social events, picking up donated goods and more, for people who would otherwise not be able to get there.\u00a0 If the driver is using their own vehicle, then most charities will reimburse the drivers for the mileage covered.\u00a0 They might even provide any further additional training that might be required to perform the services.\u00a0 Most organisations should also complete the necessary checks such as DBS checks (if required) or additional eye sight tests.<\/p>\n<p>It is the driver\u2019s responsibility to ensure they have MOT tests completed on their car, the vehicle is taxed and indeed that they are insured to drive the vehicle, although it\u2019s is important that the car scheme provider also performs these checks, simply by checking their driver\u2019s license and doing a quick vehicle check (<a href=\"https:\/\/www.gov.uk\/browse\/driving\/vehicle-tax-mot-insurance\" target=\"_blank\">you can perform such checks here<\/a>).<\/p>\n<p>The majority of car insurance providers are signed up to the Association of British Insurers (ABI \u2013 <a href=\"https:\/\/www.abi.org.uk\/products-and-issues\/choosing-the-right-insurance\/motor-insurance\/volunteer-drivers\/\" target=\"_blank\">find out more here<\/a>), meaning they will cover volunteer drivers who use their own vehicle for such services.\u00a0 It is good practice however to advise the driver to double check with their insurance provider to ensure they are covered.<\/p>\n<h3><strong>Mileage, Fuel Rates and Allowances<\/strong><\/h3>\n<p>Something which must be considered however, is the mileage allowance figures.\u00a0 Up to 10,000 miles your drivers can claim 45p per mile, but once they go over this they can only claim 25p.\u00a0 You can <a href=\"https:\/\/www.gov.uk\/government\/publications\/rates-and-allowances-travel-mileage-and-fuel-allowances\/travel-mileage-and-fuel-rates-and-allowances\" target=\"_blank\"><strong>find out more here<\/strong><\/a> on mileage, fuel rates and allowances.\u00a0 When the driver goes beyond 10,000 miles they may be required to inform HMRC or seek further clarifications from them.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-3940 lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAIAAAAAAAP\/\/\/yH5BAEAAAAALAAAAAABAAEAAAIBRAA7\" data-src=\"https:\/\/www.roadxs.com\/wp-content\/uploads\/2018\/03\/mileage-allowances.jpg\" alt=\"\" width=\"709\" height=\"299\" \/><noscript><img decoding=\"async\" class=\"aligncenter wp-image-3940 lazyload\" src=\"https:\/\/www.roadxs.com\/wp-content\/uploads\/2018\/03\/mileage-allowances.jpg\" alt=\"\" width=\"709\" height=\"299\" \/><\/noscript><\/p>\n<h3><strong>Automating the Process<\/strong><\/h3>\n<p>Managing your <a href=\"https:\/\/www.roadxs.com\/how-to-grow-your-volunteer-drivers\">volunteer driver\u2019s<\/a> is one of the key processes in maintaining a streamlined service, maintaining a good working relationship and ensuring you maintain sustainability of your services for the longterm.<\/p>\n<p>Managing mileage totals is hard work, nigh impossible without software\u00a0 Without maintaining a total, you put your services at potential risk, particularly if demand for your services is high.\u00a0 Even if your services do not perform a high mileage, thus mileage is low for driver, knowing that your drivers are under the threshold is also comforting.\u00a0 A recent study we conducted showed that demand for <a href=\"https:\/\/www.roadxs.com\/what-weve-learnt-about-community-transport-over-the-last-two-years\">community transport<\/a> services is on the rise \u2013 in fact one of our providers who use Road XS, saw their demand year on year increase 107%, so it\u2019s worth keeping your eye on behalf of the drivers the mileage they are completing.<\/p>\n<p>It does seem counter intuitive given the fact they are volunteering their time and the <a href=\"https:\/\/www.roadxs.com\/fuel-saving-tips\">cost of fuel<\/a> is increasing, but those are the current rules so need to be followed and met.\u00a0 It is worth keeping an eye on the allowed rates so you can adapt over time.<\/p>\n<p>Within Road XS you can see the total completed mileage by any driver each year.\u00a0 It also includes a running tally counting down to 10,000 miles and the 45p claim allowance.\u00a0 Once the driver has reached this total, the <a href=\"https:\/\/www.roadxs.com\/volunteer-driver-scheduling-software\/\">software automatically calculates each journey thereafter for that driver<\/a> to 25p a mile \u2013 ensuring you meet HMRC compliance and keeping your life easy and stress free regarding this issue.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Volunteer drivers are the backbone of any community car scheme.\u00a0 If a volunteer enjoys driving, then the opportunities are plentiful and their services are high in demand. Volunteer drivers assist getting people to hospital, social events, picking up donated goods and more, for people who would otherwise not be able to get there.\u00a0 If the [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":396212,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[1],"tags":[],"class_list":["post-3937","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-community-transport"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.3.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Volunteer Driver Mileage Allowances - Road XS Transport Software<\/title>\n<meta name=\"description\" content=\"Something which must be considered however, is the mileage allowance figures. 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